management of
health & safety
management of
health & safety
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Management of health & safety |
general statement of intent · Queen Elizabeth II Silver Jubilee Activities Centre recognises its responsibility to ensure, as far as is reasonably practicable, the health, safety and welfare of our employees; by providing and maintaining healthy working conditions, equipment and systems of working for all our employees and to provide such information, training and supervision needed for the purpose. We also accept responsibility for the health and safety of other people who might be affected by our activities. · Employees recognise their responsibility to take reasonable care of their own health and safety and that of others who might be affected by their actions. organisation (people and their duties) General Health & Safety matters Management committee ß Manager ß Health & safety representative ß other staff General Health & Safety Policies and Risk Assessments will be drawn up by Manager and Health & Safety Representative, in consultation with other staff. This will be reviewed on an annual basis. All staff have a right & responsibility to contribute to this process. Manager to report to Management committee which has the responsibility to ensure that appropriate Health & Safety Policies and Risk Assessments are in place. This should be an agenda item at each AGM. Activity specific Health & Safety matters Management committee ß Manager ß Senior Instructor ß other staff Activity specific Health & Safety Policies and Risk Assessments will be drawn up by Manager and Senior Instructor, in consultation with other instructional staff. All activity staff have a responsibility to ensure that activities are run in line with national governing body guidelines and QE2 Activity Centre policies. Manager: Phil Oates (BA Hons) HS representative Nick Cann Senior Instructor: Kerry Lees
Arrangement (systems and procedures)
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Management committee/ manager
All staff
Manager/ HS rep
All staff
Manager/Committee
Manager/ Senior Instructor
All staff
M, HS rep, SI
M, SI
M, SI, HS rep
Manager
HS rep
M, HS rep, SI
Manager, HS rep
Manager
M, SI
All staff
HS rep
HS rep |
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Risk assessment |
See separate entry
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M, HS rep, SI |
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Training and information |
Development of specific health and safety training for all employees, including, but not limited to, manual handling, first aid, fire safety, activity development, disability issues.
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M, HS rep, SI |
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Consultation with employees |
General Health & Safety Policies and Risk Assessments will be drawn up by Manager and HSE representative, in consultation with other staff. This will be reviewed on an annual basis. All staff will be involved in this process. Activity specific Health & Safety Policies and Risk Assessments will be drawn up by Manager and Senior Instructor, in consultation with other instructional staff. Annual review of general safety policy and activity safety policies by staff team; opportunity for discussion and revision
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M, HS rep
All staff
M, SI
All staff |
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Recording and reporting incidents |
RIDDOR Accident book Incident book for minor incidents or near misses
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HS rep HS rep HS rep |
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Personal protective equipment |
Buoyancy aids provided for water based activities Helmets provided for climbing & ropes course activities Goggles, ear protection available for maintenance
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SI
SI HS rep |
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Working time |
37 hour week, set lunchtimes, Lieu days for weekend work
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M |
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Safe systems of work |
See activity safety policies AALA inspection HCC approval BCU centre approval IoL membership
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M, SI |
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Health surveillance |
see separate policy (app1)
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M |
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Young people |
Work placements – young people carrying out volunteering or work placement will receive training appropriate to their level of understanding and planned involvement. Young people will shadow staff, remaining under supervision |
M |
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Pregnant women |
Risks associated with manual handling, activity participation.
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M |
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Insurance |
£10,000,000 Employers liability Held with St Paul’s
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M |
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Risk Assessment |
area of risk | control measures in place | ||
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Grounds |
Maintenance of grounds Regular audit of grounds, pathways, overhanging trees See maintenance checklist
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HS rep | ||
| Buildings |
Buildings, including internal fixtures & fittings, will be maintained in good, clean condition See maintenance checklist
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M, HS rep | ||
| Fire | see fire risk assessment (Appendix 2) | M,HS rep | ||
| work equipment |
Should be kept in a good state of repair, used only for the purpose intended and only used by appropriately trained persons
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HS rep | ||
| Adventure activities |
Preparation for activity sessions systems in place for setting up activities, see safety policies (website: safety/activity safety policies)
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SI, | ||
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Participation in activities: supervised Appropriately qualified staff, working to NGB guidelines and the Centre’s own safety policies; equipment fit for purpose; appropriate PPE; instructional staff first aid trained.
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Participation in activities: unsupervised Potentially hazardous equipment (eg archery) locked away. Visitors instructed not to use other equipment (eg climbing wall)
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Lone worker Leave details of movements with other staff Mobile phone contact with other staff Give information to visiting staff
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| safe working practices |
Working at height Training WAH safety policy (Appendix 3)
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Manual handling issues Training Identify specific problem areas Strategies to minimise risks
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Work environment
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Material condition of buildings, ventilation, lighting, cleanliness of buildings Maintenance checklist Maintenance programme Daily cleaning for Centre building Cabin cleaning before visitors arrive Staff room, resource room
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M, HS rep
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Slips & trips |
Maintenance checklist Provide appropriate signage visitors warned of hazards of woodland paths
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HS rep |
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Working at heights |
Activity related : Climbing wall, zipwire Maintenance: Using ladders
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Activity working practices
Training |
SI
HS rep |
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Welfare facilities
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Provision of toilets, washing facilities, eating and rest facilities for staff
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M |
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Electricity
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Maintenance checklist 5 yearly inspection of cabin and Centre wiring by qualified electrician |
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Gas supply
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Gas tanks maintained by Calor Annual inspection of pipework and heaters by competent person
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Asbestos
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Low risk – roof No access to roof
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Machinery & equipment |
Provision & use of work equipment |
Equipment should be used, maintained and stored correctly Specialist equipment should only be used following an appropriate level of training PPE provided where appropriate (ear defenders, goggles, face masks)
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M |
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Lifting operations & lifting equipment |
See Manual Handling policy
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M |
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Display screen equipment |
See Display Screen Equipment Policy
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M |
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Electrical equipment |
See Portable Appliance Inspection Policy
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M |
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General health issues |
Manual handling |
See Manual Handling Policy Recognition of need to minimise lifting, moving and handling transactions, provide aids where appropriate and training for all staff
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M
M, SI |
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Smoking |
“No smoking” policy on site
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M |
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Stress |
Demands - consideration of staff abilities when timetabling Control - level of autonomy in running sessions, within guidelines Support - all staff have access to manager and colleagues at all times Relationships - not being subject to unreasonable behaviours Role - clearly defined roles and responsibilities Change - management and communication of organisational change.
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M |
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Infections |
When working closely with clients there may be a risk of infection. This can be minimised by adopting the following precautions:
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Violence at work |
Working with a diverse and challenging client group there may be a potential threat of violence. In practice this has not been a common problem at the Centre. Staff can help to diffuse potentially violent situations by remaining calm and unthreatening; listening and talking; or by removing other people from the area. Centre staff should do what they can to support visiting staff but, in matters of challenging behaviour, visiting staff retain responsibility for their clients.
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SI |
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Noise at work |
Noise in hall – caused by too many people, or loud individuals. Management by monitoring and taking individuals or groups out of hall PPE provided when using tools
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SI
HS
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Hazardous substances |
Control of substances hazardous to health |
Cleaning materials – use low risk, non hazardous cleaning materials
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M |
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Flammable substances |
Petrol – fuel should be transferred to boat immediately and not stored on site. Fuel for strimmer kept in locked container away from main buildings. Paint - kept in locked container in store
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M |
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Biological hazards
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Legionella bacteria – low risk Farm animals – advise pupils of risk & need to wash after touching animals at farm
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M, All staff |
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Lead
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n/a |
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Radiation
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n/a |
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Fire |
Fire precautions
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See fire safety folder
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Certification
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Transport |
Workplace transport
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Guidance to staff and visiting groups about need for care when travelling to & from river
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M |
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Transporting dangerous substances
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Petrol – only to be transported in correct fuel containers |
M |
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First aid |
All instructional staff first aid trained. Centre responsible for maintaining up-to-date qualifications
First aid kits available on activity sessions Additional first aid kits available at Centre
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Food safety |
Food preparation areas (Centre kitchen and cabin kitchens) kept clean Maintenance checklist Food standards agency Local authorities LA Inspection 07/12/09
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M
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Product safety |
AALA inspection HCC approval BCU centre approval IoL membership
See activity safety policies
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M, SI All staff |
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